Terms and Conditions
In these Terms and Conditions, the term “Advertiser” means any person firm or company who has made application for and who has been granted Space in the Publication/Exhibition. The term “Organisers” means UK Ports Ltd or its lawful assigns. The term “Space” means the area in the Exhibition applied for or allotted to the Exhibitor. The term “Exhibition Services” means services which are inclusive within the m2 space rate such as publicity material, security, cleaning, traffic management, exhibition catalogue listing and any other services which the Organisers may from time to time offer at their discretion.
2. THESE TERMS AND CONDITIONS
Shall be construed in accordance with English Law and the parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms and Condition. The Terms and Conditions or Rules and Regulations issued from time to time by the Organisers including Exhibitor Manual. The Advertising also agrees that this contract is subject to the terms of the agreement between the Organisers and the venue owner under which the Organisers have licensed the premises of which the Space is part a copy of which is also available on request.
3. APPLICATIONS FOR SPACE
3.1 Applications for Space must be made on the Organisers official Contract to Booking Form. The Organisers reserve the right to accept or reject any application. Application for Space by the Advertising and the allotment of Space by the Organisers shall constitute a contract subject to these Terms and Conditions and the Rules and Regulations.
It is acknowledged that an allotment of Space by the Organisers shall also include Exhibition Services. Where an application has been made by a person acting as agent, factor or licensee, he shall disclose this to the Organisers.
3.2 The Exhibitor shall be responsible for submitting applications at its own expense and for observance and compliance with all statutory requirements all bye-laws or regulations of local or other competent authorities bodies or societies (including but not limited to The Performing Rights Society and Phonographic Performance Ltd) in respect of all matters concerned with the use of the Space including all copyright clearances and licences and to produce copies of such documents to the Organisers on demand.
The person or persons signing the Contract to Publication/Exhibit on behalf of the Advertiser shall be deemed to have full authority to do so on behalf of the Exhibitor/Advertiser and the Exhibitor/Advertiser shall be bound by all acts, representations and directions made by any such person and shall have no right to claim against the Organisers that such person or persons did not have such authority.
5. LICENSOR AND LICENSEE.
Upon acceptance of the Contract to Exhibit/Advertise Form by the Organisers there shall be a contract between the Organisers and the Advertiser subject to these Terms and Conditions. As regards any Space allotted the relationship of licensor and licensee shall exist between the Organisers and the Exhibitor/Advertiser. In case of non-payment of any sum due from the Advertiser (whether formally demanded or not) or of any other breach or non-observance by the Exhibitor/Advertiser of any of these Terms and Conditions the Organisers shall have the right to revoke his licence and re-enter upon the allotted space to remove and exclude the Exhibitor/Advertiser and all persons there from without prejudice to any other right or remedy available to the Organisers.
6. PAYMENT TERMS.
Each Exhibitor/Advertiser is responsible for settling all accounts for ancillary charges and expenses incurred in connection with UK Ports which are initiated by him, his agent, representative or contractor and must discharge all such liabilities forthwith when called upon to do so.
The Organisers reserve the right to close or have removed any stand and/or exhibits belonging to any Exhibitor/Advertiser who has not fulfilled his obligations relating to payments.
All Accounts are non-refundable or cancellable.
(i)In the event that an Exhibitor/Advertiser either wishes to cancel his space booking or reduce the size of his space booking after acceptance by the Organisers or fails to meet any of the payment obligations (whether as to the amounts or dates of payment) detailed herein or in the Contract to Exhibit/Advertise Form then the Organisers reserve the right (but without being obliged to do so and without prejudice to any other right to remedy available to the Organisers) Cancellation must be done prior to the event.
8. DURATION OF EVENT
Details of Exhibition hours are given in the Exhibitor Manual. During these times, stands must be manned by the Exhibitor/Advertiser staff. The Organisers reserve the right in its discretion to shorten, extend or otherwise alter such duration hours on notice to the Exhibitor/Advertiser. In such circumstances, all charges and costs will remain payable by the Exhibitor/Advertiser.
9. EXHIBIT PROFILE/REMOVAL OF EXHIBITS
Only exhibits pertaining directly to the food, drink & hospitality industry will be allowed. The Organisers reserve the right to have removed from the hall any exhibit or item complementary to an exhibit not conforming in their opinion to this Regulation.
The Organisers reserve the right to require the Exhibitor/Advertiser to remove any exhibit or category of exhibit if the Organisers in their absolute discretion consider that the same is libellous of an obscene nature or may infringe the rights of any third party of which the Organisers consider in their absolute discretion or the general commercial interests of the Organisers or any associated company.
For the avoidance of doubt any contract between the Organisers and the Exhibitor/Advertiser for space is only for the area of such space and no acceptance by the Organisers of the Exhibitors Contract to Exhibit/Advertise Form or allocation of the Exhibitors name to any particular part of any Exhibition floor plan or stand number will constitute any agreement warranty or representation by the Organisers that the Exhibitor is entitled to exhibit at the Exhibition in such particular location and the Organisers reserve the right without being required to give notice to the Exhibitor to alter the layout of the Exhibition floor plan or position of any stand at any time.
Whilst the Organisers shall act in good faith, the name of any exhibitor which may appear on any floor plan or stand number or any statement made by or on behalf of the Organisers that any exhibitor is booked to attend the Exhibition provisionally or otherwise shall not constitute any warranty representation or undertaking by the Organisers that any such exhibitor will attend the Exhibition or attend at any particular location.
12. SPACE NOT OCCUPIED.
The Exhibitor must occupy the Space allotted to him by show opening time on the first day of the Exhibition. Any Exhibitor failing to do so will be deemed to have cancelled his Space booking. In the event the Terms and Conditions relating to Cancellation will apply and the Organisers may resell or reallocate such space.
13. PROMOTION AND REPRESENTATIONS.
(i)Whilst the Organisers shall use their reasonable endeavours to organise and promote the Exhibition in such a manner as they consider appropriate the Organisers reserve the right to amend or vary the manner or methods of such organisation and promotion and therefore any statements made by UK Ports as to audience projections or methods or timing of promotion shall constitute only general indications on the Organisers promotion and organising strategy and shall not amount to any representation or warranty.
(ii)Any application for stand space or any acceptance thereof by the Organisers shall not to conditional on the presence or location or absence of any other exhibitor at a from the same or any other Exhibition and any reference to such conditionally shall not apply to any contract for space between the Organisers and the Exhibitor for the Exhibition stand space.
The Exhibitor shall not be entitled to assign sublet or grant licences in respect of the whole or any part of the Space allocated to him or assign or otherwise deal with his rights and obligations hereunder nor many any cards advertisements or printed matter of persons who are not bona fide Exhibitors be exhibited or distributed on any stand. This shall not apply to persons firms or companies being subsidiaries agents or principals of the Exhibitor and who are duly listed with the Contract to Exhibit/Advertise Form at the time of booking. The Organisers shall be entitled to assign the benefit (subject to the burden) of the contract Space or any part thereof without prior notice to or consent from the Exhibitor.
15. ERECTION OF STANDS
All Stands – No Exhibitor will be permitted to display any exhibit in such a manner as in the opinion of the Organisers obstruct the light or impede the view along the open spaces or gangways or to occasion inconvenience or otherwise affect the display of other exhibitors.
16. POSTPONEMENT OR ABANDONMENT
The Exhibitor shall remain liable to make all payment in full to the Organisers and shall not have any claim against the Organisers in respect of any loss or damage whatsoever (including for the avoidance of doubt any refund of payments or made outstanding) consequent upon the Exhibition failing (for whatever reason) to be held or the Exhibition venue being or becoming wholly or partially unavailable for the holding of the Exhibition for whatever reason. If by re-arrangement or postponement of the period of the Exhibition or by substitution of an alternative venue for the Exhibition or by means of any other reasonable matter or thing the Exhibition can be held contacts for space shall be binding upon all parties save that the same shall be deemed to be varied so as to allow for any necessary change in venue, dates or period of the Exhibition, stand size, location or otherwise.
17. LIMITATION OF LIABILITY
(i) Nothing in the Terms and Conditions shall limit or exclude the Organisers liability for:
Death of personal injury caused by its negligence, or the negligence of its employee, agents or subcontractors.
Fraud or fraudulent misrepresenting; or breach of the terms implied by section 2 of the Supply of Goods and Services Act 1982 (title and quiet possession) or any other liability which cannot be limited or excluded by applicable law.
(ii) Subject to paragraph (i), the Organisers shall not be liable to the Exhibitor, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection with the Terms and Conditions for:
(a) Loss of profits;
(b) Loss of sales or business
(c) Loss of agreements or contracts
(d) Loss of anticipated savings
(e) Loss of damage to goodwill
(f) Any indirect or consequential loss
(iii) Subject to paragraph
(i) the Organisers total liability to the Exhibitor, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection with the Terms and Conditions shall be limited to the total costs paid under the Terms and Conditions.
(iv) The Organisers shall not in any event be held responsible for any restrictions or conditions which prevent the construction, erection, completion, alteration or dismantling of stands or the entry, siting or removal of exhibits, or for failure of any services or amenities provided or contracted to be provided by the venue owner or other third parties.
(v) The Organisers shall not be liable in respect of any contract entered into between the Exhibitor and any official contractor appointed by the Organisers for the negligence or default of any such contractor, its servants or agents.
(vi) The terms set out in this paragraph 17 shall survive termination.
18. FORCE MAJEURE.
The Organisers shall not be liable to the Exhibitor by reason of any cancellation or part time opening of the Exhibition, either as a whole or in part, for any non-performance of their obligations under this contract or for any amendments or alterations to all or any of the Rules or Regulations of the Exhibition in each case to the extent that such occurrence is due to circumstances not within their reasonable control.